Regulation on the Audit Commission of the Kharkiv Human Rights Protection Group

16.04.2024

APPROVED
by the General Meeting of the Kharkiv Human Right Protection Group

“20” December 2012

1. General Provisions

1.1 This regulation is designed in accordance with the legislation of Ukraine in force and Statute of the Kharkiv Human Rights Group (hereinafter — the KHPG) and defines the status, composition, powers of the Audit Commission, the election procedure and order of work of the members of the Audit Commission.

1.2 This regulation is approved by the General Meeting of the KHPG (hereafter — the General Meeting) and may be amended or repealed only by them.

2. The members, terms of office of members of the audit commission

2.1 The Audit Commission is the body that oversees financial and economic activities of the KHPG.

2.2 The Audit Commission reports to the General Meeting and provides the implementation of their decisions.

2.3 The Audit Commission is guided in its activity by the laws of Ukraine, the Statutes of the KHPG, this Regulation and the decisions of the General Meeting.

2.4 The Audit Commission shall be elected by the General Meeting from the memberships of the KHPG in the number of 3 persons for a period of 2 years

2.5 Any member of the KHPG, who is not a member of the Board or other official of the KHPG, may be the member of the Audit Commissions.

2.6 One and the same person may be elected as a member of the Audit Commission unlimited number of times.

2.7 The member of the Audit Commission may be recalled before the expiration of the term of office of the Audit Commission by the decision of the General Meeting.

3. Nomination procedure and the election of members of the Audit Commission

3.1 Any member of KHPG has the right to nominate candidates for election to membership of the Audit Commission, including the self-nomination.

3.2 During the election of the Audit Commission the voting shall be held by list, candidacy of the Chairman of the Audit Committee shall be voted separately

3.3 The members and the Chairman of the Audit Commission shall be elected by a simple majority of votes.

4. Functions, rights and responsibilities of the Audit Commission

4.1 The Audit Commission of the KHPG according to its tasks oversees and checks financial and economic activities of the KHPG.

During the execution of its functions the Audit Commission:

checks the financial records of the KHPG;
verifies compliance of financial and economic activities with standards and rules provided by the current legislation of Ukraine, Statute, decisions of the General Meeting and the Board of the KHPG;
checks the revenues and costs of KHPG in accordance with approved budgets of projects;
examines compliance of accounting and statistical records with relevant regulations.

4.2 The Audit Commission has following duties:

overseeing financial and economic activities of the KHPG by conducting annual and special inspections;
representing the results of the examination in a written report before the General Meeting of the KHPG.

4.3 The Audit Commission has the following rights:

demanding from Board and officials all necessary documents, materials, examination of which belongs to the functions and powers of the Audit Commission;
demanding a personal explanation from the staff and officials on competence matters of the Audit Commission;
demanding the convening of extraordinary General Meeting holding or an extraordinary Board meeting holding in cases of threat to the interests the KHPG or abuses of officials.

5. Organization of work of the Audit Commission

5.1 The organizational form of activity of the Audit Commission is audit. The Audit Committee holds regular annual and special audits by the decision of the General Meeting

5.2 The Audit Commission holds regular audits 1 time per year as to the results of the financial year.

5.3 As a result of regular and special audits the Audit Commission creates Report which shall be signed by the members of the Audit Commission and presented on the General Meeting.

5.4 The Chairman of the Audit Commission:

а) manages the work of the Audit Commission,

b) convenes a meeting of the Audit Commission,

c) presides at meetings of the Audit Commission,

d) performs other functions necessary for the organization of the activity of the Audit Commission within his\\her competence.

5.5 The Chairman of the Audit Commission shall inform its members in writing about the regular meeting of the Audit Commission no later than 5 working days before the meeting date. The notification should contain information about the date, time and place of the meeting and the agenda of the meeting.

5.6 The members of the Audit Commission shall be informed about the convening of an extraordinary meeting not later than 2 working days before the expected date of the meeting.

5.7 The member of the Audit Commission shall personally perform his\\her duties. The member of the Audit Commission may delegate his\\her powers to the other member of the Audit Commission or third parties. All members of the Audit Commission shall conscientiously perform their duties and be guided in their activities primarily the interests of KHPG rather than personal interests or interests of third parties

5.8 The Audit Commission is authorized to make decisions by simple majority of votes. Each member of the Audit Commission has one vote during the voting.

5.9 The minutes of the meetings of the Audit Commission shall be signed by the Chairman and members of the Audit Commission.

5.10 All minutes of meetings of the Audit Commission shall be filed to the books of minutes, which is kept by the Chairman of the Audit Commission.

6. Responsibility of the Audit Commission members

6.1 The members of the Audit Commission may be prosecuted in accordance with the current legislation of Ukraine for violation of the laws of Ukraine and the Statute of the KHPG.