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The Tribunal for Putin (T4P) global initiative was set up in response to the all-out war launched by Russia against Ukraine in February 2022.
• About the KHPG / KHPG Policies

Regulation on the External Audit

16.04.2024   

ADOPTED

_______________

Director of KHPG Evhen Zakharov

from 3December, 30 2012

1. GENERAL PROVISIONS

1.1. This Regulation determines the procedure for the preparation, organization and conduct of the external audit.

1.2. If the provisions of this document do not comply with the requirements for the conduct of the external audit set forth in the Grant contract signed with the donor by the Kharkov Human Rights Group (hereafter — the KHPG), priority is given to the requirements of the contract with the donor.

1.3. This Regulation is adopted by the director the KHPG and could be amended or repealed only by him.

1.4 This document specifies policies and rules that shall be applied in KHPG when doing the choice of the company which has to conduct an external audit of the KHPG’s activity.

2. REQUIREMENTS FOR THE PROCEDURE OF CHOISE OF THE EXTERNAL AUDITOR. THE PROCEDURE OF CHOISE OF THE EXTERNAL AUDITOR

Choosing of the external auditor done by the tender (see REGULATIONS ON OF THE PROCUREMENT OF GOODS, WORKS AND SERVISES). The invitations to take part in the tender shall be sent to the four largest international audit companies represented in Ukraine: Deloitte, Ernst & Young, KPMG and PricewaterhouseCoopers, as well as Ukrainian audit firms that have the best experience, knowledge of Ukrainian legislation and requirements for the reporting of nonprofit organizations in Ukraine. The candidature of the chosen external auditor has to be agreed upon with the donor organization before conclusion of the contract. The report on the tender for the choice of the external auditor shall be sent to the donor organization.

3.CONDUCT OF THE EXTERNAL AUDIT.

External audit services shall to be provided in accordance with generally accepted auditing standards approved by the International Organization Federation of Accountants (IFAC) and International Organization of Supreme Audit Institutions — INTOSAI.

All members of the KHPG have to assist the external auditor during the conduct of the audit.

On the results of the audit the external auditor provides the following documents, unless otherwise is provided by the Grant agreement:

  1. The report on the balance of the KHPG as at 31 December of the relevant year, report on financial results and statement of cash flows for the same year, prepared in accordance with the general rules and accounting regulations.
  2. The report on use of the funds under the relevant Program for the period of 12 months.
  3. The letter to the management of the KHPG.

4. SYSTEM OF REGULATION AND THE MANAGEMENT LETTER OF THE EXTERNAL AUDITOR

Within three days after receiving the management letter the Director shall report on the results of the audit at a meeting of the Board of the KHPG and submit the list of measures for elimination of the deficiencies for the adoption of the Board of the KHPG.

The document on elimination of deficiencies should contain information about the identified deficiencies, the terms of correction of deficiencies and identifies the responsible persons.

The Director reports about the results of this work to the Board at the meeting at which the agenda of the Annual General Meeting is prepared.

The Director shall include information about the conducted audit and the results of elimination of deficiencies in his annual report at the Annual General Meeting.

5. CONTROL OF COMPLIANCE WITH THE PROVISIONS OF THIS DOCUMENT

Responsibility for compliance and enforcement of the provisions of this document by the employees of the organization relies on the Director of the KHPG.

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